Organised event guidance


If you are considering organising an event in the Peak District National Park, it is important that you read the following information and research all our guidelines thoroughly. There is a non-refundable administration charge of £50 per form to use the event notification system – payment details are outlined in the financial section of the form. There may be additional costs incurred when dealing directly with some landowners. If you are seeking advice or services from National Park staff there are likely to be further charges.

Fell races may still require the consent of Natural England if they cross a SSSI see Natural England's Notice and Consent Procedure (SSSI designated sites).

For designated areas, for example Site of Special Scientific Interest (SSSI), please visit the Natural England website and see details of their Notice and Consent Procedure.

The Institute of Fundraising Code Of Practice for Events provides a wealth of advice for organising events, particularly those run by charities.

Cycling events taking place in the National Park on metalled roads should refer to British Cycling's event guidelines. Cycle events using roads within Derbyshire should refer the event to Derbyshire County Council's Emergency Planning Service.

Event check list

Your check list should include the points listed below:

  • Obtain permissions (for example, from landowners, highway authorities and police).
  • Arrange appropriate insurance for the event.
  • Please consider carefully the size of your event on the environment of the area and also be aware that that the frequency of events in an area can lead to a cumulative impact.
  • Ensure you meet Health and Safety criteria, including a Risk Assessment and a contingency plan for your event.
  • Avoid planning events at busy times, bank holidays or dates when other events have already been set (see Events calendar).
    Please note: events on moorlands will not be permitted from 1 April to 30 June (bird nesting season) and at some moorland sites from 12 August to mid-October (grouse season)
  • Encourage participants to use public transport/car share and to park in designated areas.
  • Keep your participant numbers realistic and brief them thoroughly.
  • The Peak District National Park is a living landscape - please ensure your participants respect the privacy and needs of residents and landowners.
  • Please encourage event participants to visit to discover more about the area.
  • Ensure participants are aware of, and observe the Countryside Code.
  • Be aware of and sensitive to farming and forestry operations.
  • Give something back to the local economy by encouraging everyone involved to stay locally and buy locally.
  • Remove all signs of the event immediately afterwards, recycling waste whenever possible and disposing of non-recyclable waste responsibly.
  • Be aware that events may need to be cancelled at short notice due to extreme conditions such as fire risk or severe weather.
  • Check toilet facilities are available and highlight them on your event map.
  • All events carry an element of personal risk and must be approached responsibly.
  • Consider donating £2 per participant to the Peak District National Park to support our access fund.

This list is not exhaustive - organisers should always be aware of and follow best practice, together with any statutory obligations.

Share this page