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Privacy Notice

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Privacy Notice

The information that you provide to the development management service will be processed by the Peak District National Park Authority (PDNPA).  We are currently registered as a data controller for this purpose with the Information Commissioner's Office.  Our registration number is Z7027992.

This privacy notice explains how we use the information in the course of our work as a local planning authority.  This work includes:

  • Making decisions on and providing advice in relation to proposed development
  • Dealing with the appeals process
  • Developing planning polices
  • Working with neighbourhoods on their plans
  • Working with neighbouring authorities on strategic plans
  • Responding to allegations of unlawful development
  • Monitoring cases of unlawful development
  • Entering into legal agreements, serving notices and promoting the best use of land

How we process your information

We process personal information that we receive directly from you when you submit a planning application to the PDNPA.

We process your personal information indirectly when we receive notification from the Planning Portal that a planning application has been submitted to the PDNPA via their online portal.

We also receive comments, responses to consultations, representations (support and objections for proposed schemes), allegations of unlawful development and enquiries via email, letter, telephone, face-to-face meetings and through our online feedback and comment forms.

What will we use your information for

Your information will be used by PDNPA for the purpose of registering, validating and determining the planning application submitted. All planning applications are processed in accordance with the Town and Country Planning Act 1990. The information will be made available on a public register, together with your name and address as well as the details of an agent if applicable. Personal email addresses, signatures, contact numbers and any financial information will be redacted from public viewing but we will hold this information on our planning system and it will be available to relevant staff within the PDNPA. In some circumstances we will be provided with 'special category data' (for example medical information); normally this information will be redacted or withheld from publication unless we have your consent to disclose it.

If we decide that it is necessary, justified and lawful we may disclose personal data but will let you know of our intention or seek your consent before we do so.

Your information will be used to contact you in the following situations:

  1. To provide you with an update on your application/enquiry
  2. To discuss aspects of your application/enquiry
  3. As part of a sample 'How did we do?' survey to get your feedback on our service
  4. To provide updates on consultations and as part of our policy making process
  5. To arrange a site visit
  6. If the application is revised
  7. If the matter is to be heard at committee
  8. When the matter has been decided
  9. If an appeal is lodged
  10. If the application is withdrawn

Information Security and Data Sharing

Your information is stored securely within our electronic planning system; redacted versions of your application and associated documents are published on the planning search pages of our website.

Your application information (excluding personal contact numbers, email address and signatures) will be shared with other statutory consultees such as constituent Highways Agencies, constituent District and County Councils, Parish Councils, Environment Agency, Natural England, Historic England and utility companies.  We may share your application information with other consultee groups based on the nature of the application submitted and the area in which the development is proposed.  We also notify local residents of the application in order that they can comment on the scheme.

We may also share your information with the Planning Inspectorate (PINS), other public bodies including the courts and tribunal service, Government agencies and external auditors and regulators such as the Local Government Ombudsman.

Accuracy of your information

We will process the information based on what you have provided us. If you note any inaccuracies or your details change then please contact us on 01629 816200 so that we can correct the information.

Retention

We are required to hold a public register of planning applications which is available for inspection. This is a permanent record of our planning decisions which form part of the planning history of a site , together with other information that form part of the ‘land search’.

We will only keep personal information for the minimum period necessary to enable us to provide you with the relevant service and to fulfil our statutory obligations.  The information outlined in this privacy notice will be kept in accordance with our retention schedule (please note this is currently under review).

Transferring Data outside of the European Economic Area (EEA)

We will not transfer your information outside of the EEA, however anyone who has access to the internet can view planning applications on our planning search pages, or locate the details via internet search engines.

Further information

If you would like more information on how we handle personal data then please see our full Privacy Notice.

If you have any concerns about how we’ve used your personal information you can contact us using our complaints procedure. http://www.peakdistrict.gov.uk/looking-after/about-us/have-your-say/complaints.

You can also contact the UK’s data protection supervisory authority, the Information Commissioner’s Office (ICO) at ico.org.uk/global/contact-us/.  Alternatively you can contact the Information Commissioner in writing to Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

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